Please read our Submission Guidelines and Legal Terms carefully before submitting any material to C-Heads Magazine.
Only submissions that comply with these requirements will be considered.
Submission Requirements
1. File size
For web editorials, images of approximately 1200 px width and no larger than approximately 1.5 MB per image are sufficient. Please do not send unnecessarily large files.
2. File transfer
Please use an external file-transfer service such as Dropbox, WeTransfer or a comparable service.
3. Selection size
Please do not submit more than 40 images for us to select from.
4. Exclusivity
Due to the volume of submissions we receive, we only consider exclusive and previously unpublished submissions. This includes publication on websites, magazines, Instagram and other public platforms.
If C-Heads accepts a story for publication, please do not submit or publish the same story elsewhere before its publication on C-Heads unless otherwise agreed with us in writing.
Once an editorial has been accepted, publication generally takes approximately 2–5 weeks. Submission does not guarantee publication.
Legal Confirmation
By submitting material to C-Heads Magazine, the photographer or submitting party confirms and warrants that:
- You are the copyright owner of the submitted material or have obtained all rights, permissions and licences necessary to submit and authorize its publication.
- You have obtained a properly executed model release and/or other legally sufficient written authorization from every identifiable model or person depicted in the submitted material.
- Every model depicted in the submitted material has been informed that the images are being submitted to C-Heads Magazine and has authorized publication of the submitted images.
- The authorization covers publication on www.c-heads.com and reasonable editorial and promotional use through C-Heads-controlled channels, including our social media channels, unless otherwise agreed with C-Heads in writing before publication.
- The model’s authorization applies to the actual nature and content of the images submitted to C-Heads.
- Where agency approval or permission from a location, property owner or other rights holder is required, all necessary permissions have been obtained.
- The submitted material does not infringe the copyright, privacy, personality, image, contractual or other rights of any third party and does not violate applicable law.
Nude & Intimate Content
If any submitted photograph or video contains full or partial nudity, visible breasts or nipples, buttocks, genital areas or other material that could reasonably be considered intimate, the photographer or submitting party expressly confirms that:
- Every person depicted in nude or intimate content was at least 18 years old at the time the material was created.
- You possess reliable documentary evidence confirming the model’s age.
- The model is aware that the nude or intimate images are being submitted to C-Heads for public publication.
- The model has specifically authorized publication of the nude or intimate photographs being submitted.
- A general agreement to participate in a photoshoot or to publish other photographs from that shoot is not sufficient for the purposes of this requirement.
Please do not submit nude or intimate material if there is any uncertainty regarding the model’s knowledge of or authorization for publication of those particular images.
Supporting Documentation
C-Heads may request a model release, age-verification documentation or other supporting documentation before publication.
For nude or intimate content, the photographer must be able to provide appropriate documentary proof that the model was over 18 at the time of the shoot and that the necessary authorization for publication was obtained.
Where age documentation is supplied, information not reasonably required for age verification should be redacted where appropriate.
Responsibility of the Submitting Party
C-Heads is entitled to rely on the representations, confirmations and documentation provided by the photographer or submitting party.
C-Heads is normally not present when photographs are created and is not a party to agreements, communications or arrangements between photographers, models, agencies or other third parties.
If the photographer or submitting party becomes aware of any dispute, withdrawal, limitation or uncertainty concerning a model’s authorization, age, ownership of rights or any other material legal issue, C-Heads must be informed immediately.
If such an issue arises after publication, the photographer or submitting party must inform C-Heads without undue delay and cooperate in good faith by providing relevant documentation and information reasonably required to assess the matter.
To the extent permitted by applicable law, the photographer or submitting party agrees to indemnify and hold harmless C-Heads Magazine and its owners and editors from third-party claims, losses, liabilities, reasonable legal costs or damages arising from a material breach of the representations and warranties made by the submitting party under these terms.
Accepted Editorials
For accepted submissions, please provide:
- Complete and accurate team credits and social media links.
- A short text about the location, concept, inspiration or background of the shoot.
- The relevant model release when requested by C-Heads.
- For nude or intimate series, requested age-verification and authorization documentation.
False, misleading, altered or incomplete documentation must not be submitted.
Publication & Usage
By submitting material that is subsequently accepted for publication, you grant C-Heads Magazine a non-exclusive licence to reproduce, publish, display and communicate the accepted material as reasonably necessary for the relevant C-Heads editorial and for the promotion of that editorial and C-Heads Magazine through C-Heads-controlled channels.
This may include C-Heads.com, C-Heads social media profiles, newsletters, editorial previews, presentations, exhibitions and reasonable press or promotional use connected to C-Heads Magazine.
Copyright remains with the respective copyright owner.
C-Heads will not sell or separately license submitted photographs to unrelated third parties for independent commercial exploitation without the permission of the relevant rights holder, unless otherwise expressly agreed in writing.
C-Heads may make reasonable editorial adjustments necessary for publication, including cropping, resizing, sequencing, layout adjustments, captions and spelling or grammatical corrections.
Concerns & Removal Requests
C-Heads takes concerns regarding privacy, image rights, consent and intimate content seriously.
If a model or other affected person raises a concern regarding published material, C-Heads may temporarily disable or permanently remove content while the matter is reviewed.
Removal of material following a complaint does not by itself constitute an admission that the original submission, authorization or publication was unlawful or unauthorized.
Photographers and submitting parties are required to cooperate promptly and provide relevant releases, permissions and documentation if a dispute arises.
Final Confirmation
By submitting material to C-Heads Magazine, you confirm that you have read, understood and accepted these Submission Guidelines and Legal Terms and that all representations and information provided by you are accurate and complete.
In particular, when submitting nude or intimate material, you expressly confirm that every model depicted:
- was at least 18 years old when the material was created;
- was aware that the nude or intimate images were being submitted to C-Heads;
- authorized public publication of those nude or intimate images;
- and, to your knowledge, has not raised any objection or limitation regarding that authorization at the time of submission.
You agree to inform C-Heads immediately if any of these circumstances change or are disputed.
By submitting to C-Heads Magazine you also agree to our general legal information and applicable terms.
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